Our client, a global banking organization, is seeking an experienced Office Administrator to support day-to-day office operations and facilities management within a fast-paced corporate environment.

This role requires a proactive and organized individual with strong experience in office administration, vendor coordination, and operational support. You will play a key role in ensuring smooth workplace operations, managing administrative processes, and supporting internal teams.

Candidates who can start on short notice will be preferred.

The Talent

Minimum 3 years of experience in office administration (in a large office set up)

Strong understanding of office management procedures and policies

Proficient in Microsoft Office (Excel, Pivot Tables, PowerPoint, Word, Outlook)

Excellent organizational and time management skills with ability to multitask

Strong interpersonal and communication skills across all stakeholder levels

Detail-oriented, resourceful, and able to work independently

Adaptable and comfortable working in a fast-paced environment

The Job

Office Operations & Administration

Manage incoming/outgoing mail, deliveries, and visitor reception

Maintain a clean, organized, and well-functioning office environment

Oversee office supplies, pantry inventory, and equipment management

Facilities & Vendor Coordination

Coordinate with vendors, contractors, and service providers for maintenance and office services

Oversee facilities-related issues to ensure smooth daily operations

Travel & Logistics Management

Arrange business travel, hotel bookings, and temporary accommodation

Support visa and work permit application processes

Coordinate logistics for office-related requirements

Access Control & Compliance

Manage office security access, including card issuance and access rights

Ensure adherence to company policies and operational procedures

Meetings & Event Coordination

Organize meetings, town halls, and internal events

Coordinate bookings, logistics, and administrative support for sessions

Administrative Support & Coordination

Collaborate with cross-functional teams to support daily operations

Handle documentation, reporting, and ad-hoc administrative tasks

Ensure smooth communication and coordination across stakeholders

Next Step

Send your updated resume to: jason.lew@adecco.com

Email Subject: Apply: Office Admin

We regret to inform that only shortlisted candidates will be contacted