Support Directors and Senior Management by managing communications, scheduling appointments, organizing documents, handling office administration, handling petty cash & reporting, and coordinating travel and digital media tasks to ensure smooth daily operations.

Responsibilities

Arrange appointments for Directors and Senior Management through proactive phone communication to optimize schedules

Manage correspondence by following up with clients, vendors, agents, and related parties to ensure timely responses and effective communication

Organize and maintain both hard copy and digital documents, including digitizing old files for easy retrieval and access

File office documents accurately and coordinate courier services to support efficient office logistics

Record incoming and outgoing mail to maintain accurate and up-to-date office records

Manage petty cash transactions and handle general office administrative tasks efficiently to support daily operations

Coordinate travel arrangements for staff and Directors to meet business needs and schedules

Oversee the company’s website and social media platforms to maintain an active and engaging online presence

Perform ad-hoc tasks as assigned to support team and company objectives

Preferred competencies and qualifications

At least 2 years of working experience as a secretary; newly graduated students are welcome to apply

Demonstrate strong communication and interpersonal skills to engage confidently with various stakeholders

Handle documents neatly and methodically in both digital and physical formats

Other Information

Any interested candidates, send your resume to hr@profindo.com.sg and mention their salary expectation