US MNC (Oil and Gas)

The Opportunity Admin Assistant (Oil and Gas MNC / West Side / UP4.3K)

Team 

Adecco is partnering our client - US MNC

We are looking for an experienced Team Admin Assistant (12 months contract)

Office Location: Habourfront

The Talent:

5-10 years of admin support experience

Strong administrative coordination abilities, event and logistic support and related experience

Proficient in MS Office (Word, Excel, Outlook, PowerPoint)

Excellent verbal and written communication skills

Strong organizational and multitasking abilities

Ability to work independently with minimal supervision

Oil and Gas or similar industry experience will be a plus

Job Description

Manage expense claims, invoice processing, timesheet submission, and timekeeping records.

Coordinate and schedule meetings, workshops, and team events.

Support personnel administration activities, including organizational chart maintenance and internal communications.

Manage office facilities, supplies, and inventories, including stationery, refreshments, uniforms, personal protective equipment (PPE), and office equipment.

Arrange travel bookings and related logistics for employees as required.

Support departmental administrative processes and reporting activities.

Create purchase requisitions and perform related transactions in enterprise systems, including accrual postings, workforce reporting, budget tracking (CAPEX/OPEX), and preparation of management reports and presentations.

Monitor and follow up on purchase requisitions, purchase orders, and vendor onboarding/engagement processes, ensuring timely communication with suppliers.

Track invoice status and coordinate with relevant stakeholders to facilitate vendor payments.

Coordinate courier, freight, and mail services as required.

Arrange training registrations and coordinate employee training logistics.

Liaise with internal IT support teams on hardware, software, and system-related requests.

Support workplace safety initiatives, including serving as a designated Fire Warden during emergency situations.

Act as administrator and key user for designated business systems and digital platforms.

Provide ad hoc administrative and operational support to the team.

Perform other duties and responsibilities as assigned by the supervisor.

Next Step

Prepare your updated resume

Send your resume to Xinyang.liu@Adecco.com

All shortlisted candidates will be contacted