Job Responsibilities

Sales Administration Support

Provide comprehensive administrative and operational support to the Sales team to facilitate smooth business operations.

Prepare, update and maintain customer price lists in accordance with approved pricing strategies, promotional activities and contractual agreements.

Ensure all pricing information is accurately maintained within the ERP system and communicated promptly to the relevant stakeholders.

Prepare and issue customer quotations in accordance with approved pricing policies and commercial terms, ensuring accuracy and timely submission.

Maintain proper documentation of quotations, customer pricing records and commercial correspondence.

Coordinate and prepare tender submissions by compiling the required documents, pricing schedules and supporting information, ensuring submissions are completed accurately and within the stipulated deadlines.

Maintain an organised repository of tender documents, customer contracts and pricing agreements for future reference and audit purposes.

Prepare business correspondence, presentations, reports and other commercial documentation to support the Sales team.

 Sales Reporting & Analysis

Generate daily, weekly and monthly sales reports for management review.

Analyse sales performance by customer, product category, salesperson and business unit to identify trends, opportunities and areas for improvement.

Prepare sales dashboards, management reports and business performance presentations.

Monitor sales targets and provide variance analysis against budgets and forecasts.

Compile customer sales history, purchasing patterns and product movement reports to support business planning and strategic decision-making.

Assist management in preparing sales forecasts, budgets and business review reports.

Pricing & Contract Administration

Maintain customer pricing structures and ensure timely implementation of approved price revisions.

Coordinate pricing updates with the Sales, Purchasing and Finance teams to ensure consistency across all systems.

Maintain customer contracts, pricing agreements and commercial documentation, ensuring validity and compliance with company policies.

Support contract renewals and monitor expiry dates for timely follow-up.

Cross-Functional Coordination

Liaise with Sales, Purchasing, Finance, Warehouse, Logistics and other internal departments to support commercial activities and resolve operational issues.

Coordinate customer requests and ensure timely communication between internal stakeholders.

Support business initiatives, product launches and promotional campaigns by coordinating the necessary administrative activities.

Data Management & Process Improvement

Maintain accurate customer master data, pricing information and sales records within the ERP system.

Ensure data integrity through regular review and validation of sales-related information.

Identify opportunities to improve sales administration processes and recommend system enhancements to improve efficiency and productivity.

Participate in automation and digitalization initiatives to streamline sales administration processes.

Job Requirements

Diploma in Business Administration, Marketing, Sales Management or a related discipline.

Minimum 3 years of relevant experience in Sales Administration, Commercial Support or Sales Coordination.

Proficient in Microsoft Office applications, particularly Excel, Power BI.

Good knowledge of ERP systems and sales reporting tools.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to ref77@trustrecruit.com.sg or please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.