HR & Admin Executive

Location: Pasir Panjang - walking distance from Pasir Panjang MRT

Working Hours: Monday – Friday, 9.00am – 6.00pm

Salary (commensurate with experience) : Up to $4,500 + Bonus + Medical + 14 days annual leave

Duration : Permanent

Industry: Marine & Offshore / HVAC Engineering

Main Responsibilities

Support daily HR and office administration matters for the Singapore office.

Coordinate recruitment activities, including liaising with agencies, arranging interviews and preparing employment documents.

Handle onboarding and offboarding processes, including contracts, employee documentation and work pass matters where applicable.

Maintain employee records, personnel files and HR databases accurately.

Support monthly payroll processing by consolidating payroll inputs and coordinating with payroll providers.

Administer leave records, claims and employee benefits.

Support compliance with Singapore employment regulations and company policies.

Manage general office administration, including office supplies, facilities, vendors and service providers.

Coordinate office maintenance, IT support, travel arrangements and accommodation bookings when required.

Support meeting arrangements, filing, documentation, internal reporting and ad hoc HR/admin duties.

Act as a point of contact for employee queries on HR and office administration matters.

Requirements

Diploma or Degree in Human Resources, Business Administration or related discipline.

At least 3 years of relevant experience in HR and office administration.

Familiar with Singapore employment practices and basic payroll processes.

Experience in recruitment coordination, onboarding, employee records, payroll input, leave, claims and office administration.

Proficient in Microsoft Office applications.

Able to work independently and manage multiple tasks.

Email to joie@searchpersonnel.com.sg